Setting up item list sort orders

You use the Edit Item List Sort Orders window to define as many item sort orders as you need for a standard database. Each sort order can contain up to four levels that organize items by WBS code, group phase, phase, price code, job cost phase, or material class.

You can select a sort order from the Sort Item List By shortcut menu when you perform takeoff or standard database maintenance.

To set up an item sort order:

1. Open the Edit Item List Sort Orders window in one of these ways:

   • On the ribbon, from the Elements group on the Data tab, click Item List Orders.
   • In classic view, click Database > Item Sort.

   The Edit Item List Sort Order window lists any existing item sort orders.

2. To add a new item sort order:

   1. Click [Add].

      Estimating adds a new row to the list of sort orders, with the Name cell selected for that row.

   3. In the Name column, type a name for the item sort order on the new row.

      If you do not enter a name, Sage Estimatinguses the elements that you select as the name.

   4. Press Tab.

3. Select each sort level to include in the item sort order as follows:

   1. Beside the Grouping Hierarchy cell, click the list button.

   2. In the Edit Grouping Hierarchy window, for each field or WBS code you want to include in the item sort order, select the field from the list of available fields, and then click the right arrow button.

      To remove a field from the sequence, select it on the Selected Fields list, and then click the left arrow button.

   3. To rearrange the order of sort levels, select a level on the Selected Fields list, and then use the up arrow or down arrow button to place the field in the priority you want.
4. When you finish setting up your item sorts, click [OK] and then close the Edit Item List Sort Order window.