Select Options: Existing Database Transfer Options

You use these options to control the format of the transferred items and audit report.

Items in this window

Note: The items that appear in this window depend on the options that you select.

Crew

Select this option to set up complete crew and productivity information for the item. Each item has:

A productivity rate (also known as labor or equipment conversion). This is calculated from the Means Daily Output for the item.
A complete crew set up in the crew field. (Any necessary labor and equipment resources are added to your labor/equipment resources grid. Rates for resources are set up in a rate table named after the currently selected Means Integrator Cost Data file).
An order unit of Hour.
An hourly rate in the Labor and Equipment price field (calculated from the Means daily crew costs).

Hourly

Select this option to set up only productivity, order unit, and labor/equipment price for the item. Each item has

A productivity rate (also known as labor or equipment conversion). This is calculated from the Means Daily Output for the item.
An order unit of Hour.
An hourly rate in the Labor and Equipment price field (calculated from the Means daily crew costs).

Unit

Select this option to transfer only the cost per unit (e.g., $/sqft). These unit costs are equivalent to the item costs shown in the Means Cost Data books.

Apply Overhead and Profits to Prices

This option controls whether to include the cost of overhead and profits in the item prices and is effective only when Hourly or Unit is the cost method used to price the database. If you have chosen Crew as the cost method, this option does not appear.

Note: The option is not available if you selected Crews as the cost method.

Applying overhead and profits prices
Setting	Result
☐	Does not include the cost of overhead and profits in the item prices. Item prices are equal to the "Total" column in the Means Cost Data book.
☑	Includes the cost of overhead and profits in the item prices by spreading it over each of the item's cost categories (Labor, Material, Equipment and Other). Item prices are equal to the "Total Incl O & P" column in the Means Cost Data book.

Replace Duplicate Assemblies

This option controls whether to overwrite existing assemblies found in your database with the new Means assembly record.

Overwriting existing assemblies with a new Means assembly record
Setting	Result
☐	Does not overwrite existing assemblies with new assemblies.
☑	Overwrites existing assemblies found in your database with the new Means assembly record.

Replace Duplicate Formulas

This option controls whether to overwrite existing formulas found in your database with the new Means formula record.

Overwriting existing formulas with a new Means formula record
Setting	Result
☐	Does not overwrite existing formulas with new formulas.
☑	Overwrites existing formulas found in your database with the new Means formula record.

Replace Duplicate Items

This option controls whether to overwrite existing items found in your database with the new Means items record.

Overwriting existing items with a new Means item record
Setting	Result
☐	Does not overwrite existing items with new items.
☑	Overwrites existing items found in your database with the new Means item record.

Replace Duplicate Phases

This option controls whether to overwrite existing phases found in your database with the new Means phase record.

Overwriting existing phases with a new Means phase record
Setting	Result
☐	Does not overwrite existing phases with new phases.
☑	Overwrites existing phases found in your database with the new Means phase record.

Replace Duplicate Crews

This option controls whether to overwrite existing crews found in your database with the new Means crew record.

Overwriting existing crews with a new Means crew record
Setting	Result
☐	Does not overwrite existing crews with new phases.
☑	Overwrites existing crews found in your database with the new Means crew record.

Replace Duplicate Resources

This option controls whether to overwrite existing resources found in your database with the new Means resource record.

Overwriting existing resources with a new Means resource record
Setting	Result
☐	Does not overwrite existing resources with new phases.
☑	Overwrites existing resources found in your database with the new Means resource record.

Apply RSMeans phase codes to Job Cost phase of item records.

This option controls whether to transfer the Means phase codes into the Job Cost phase fields found in item records.

Note: This option is available only if you are updating an existing database. It is not available if you are transferring RSMeans data to a new database. If you want to use this option, you need to create a new database and set up the job cost specifications (such as phase suffix and company), and then transfer RSMeans data to the new database using the Existing Database option. See Setting job cost interface specifications for a new database for more information.

Overwriting existing phase codes with a new Means phase code record
Setting	Result
☐	Does not apply Means phase codes to item records.
☑	Applies Means phase codes to item records.

Complete audit

Select this option to report the status of every record updated. The Complete audit report could be fairly large, depending on how many items you update. If you transfer 1,000 items, your report could print up to 40 pages or create a very large file.

Duplicates only

Select this option to report only the status of duplicate phases, items, formulas, and so on.